A9. Implementation plan and guidelines

The timetable for the implementation project should be proportionate to the resources available to you, taking into account how your organisation works and how to follow the implementation guidelines. Schedules of third party solution providers also affect the overall schedule of the project.

Implementation steps

Workshop model

Preparing for the workshop

  • The customer will test the best practise solution in the areas that have been agreed upon earlier, and will assess the compatibility to their own processes
  • The customer will provides Sympa with comments and requests for change
  • Sympa will execute the changes in the system based on the requests received


  • Agreeing on the topics of the previous workshops
  • Defining and building the content of the topics agreed upon
  • Presenting the topics for the next workshop

After the workshop

  • Sympa finishes the system definitions (provided that there was no time to handle these during the workshop)
  • Update the task list in Freedcamp
  • The customer with test, comment and agree on the implemented solution

Things to take notice of in the projects schedule

  • The project group participating in the workshop should not be too big, but al the experts on the topic should be present, in order to make sure that the definition proceeds according to schedule and decision are made easily.
  •  The schedule of third party system providers affects the overall time table of the project.
  • For larger projects, incremental implementation and launch should be considered, either by topic or by country. This will make the most important system components available earlier and change management easier.

A9.1  When would you like the system to go live

A9.2 How does the time schedule of the project group fit to the planning? Make sure to notify Sympa about everything that could potentially affect the time schedule, such as holiday planning or other organisational changes. 

A9.3  How are the schedules of third party solution providers planned? 

A9.4 Familiarise yourself with the Sympa HR implementation description, which you can download from the link below.

Sympa HR implementation description

Microsoft Silver