A7. Roles and resources during the project

Deciding on the key people and and making sure that the necessary resources are available are some of the most important factors in designing the project. Make sure that you have enough trusted experts and partners on board for the project.

When allocating resources for the project, be aware of the following

  • Different skills are needed in different stages of the project
  • Ensure that everybody has enough time and motivation to finish the project
  • Keep the group of participants in the implementation project workshops small, so that the work done in the workshop can be as effective as possible. A good group size would be three to five people, and the participating people may vary based on the subject of the workshop.
  • A minimum of two people are required to take part in each work shop, so that the knowledge about your Sympa HR solution is shared between several people.
  • The project group must have decision making power when it comes to possible process- and organisational changes.
  • Enough time should be reserved to prepare for the workshops.
  • In addition to the project team in the implementation project, we advise you to have a separate internal project group. This project group can be used to bridge existing processes and intentions, and can provide information about the organization to the project group, and vice versa.

Roles during and after the project

During and after the project it is possible to identify multiple different roles. Setting clear responsibilities for these tasks will simplify both the implementation project itself and the implementation of Sympa HR after your organisation’s project.

Please note that it is possible for one person to have more than one role, and that it is normal that members of the project group will continue in various types of responsibilities, also after the project.

Familiarise yourself with the most important roles during the project here

Familiarise yourself with the necessary roles after the project here

It is common to choose a steering group for the project, which:

  • accepts the project plan,
  • is responsible for the progress of the project,
  • accepts the project results,
  • accepts changes to the project and
  • makes decisions about the project.

Sympa’s and the customer´s project managers prepare topics for the steering group.

A7.1 Provide Sympa with a list of project group members, and include their roles and contact details.

A7.2 Provide Sympa with a list of steering group members and their responsibilities as well. 

A7.3 Decide on suitable people for the other roles during the project

A7.4 Discuss about the roles that will be necessary after the project and the people suitable for these. 

 

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