Deciding on key people and ensuring the availability of the necessary resources are some of the most important factors in designing the project. Make sure that you have enough trusted experts and partners on board.
When allocating resources for the project, be aware of the following
- Different skills are needed for different stages of the project
- Everybody should have enough time and motivation to finish the project
- The group of participants in the implementation project workshops should be kept small, so that the work done during the workshop can be as effective as possible. A good group size would be three to five people, and the participating people may vary based on the subject of the workshop.
- A minimum of two people are required to take part in each work shop, so the knowledge about your Sympa HR solution is shared between several people.
- The project group must have decision making power when it comes to possible process related and organisational changes.
- Enough time should be reserved to prepare for the workshops.
- In addition to the project team in the implementation project, we recommend you to have a separate internal project group. This project group can be used to bridge existing processes and intentions, and can provide information about the organisation to the project group and vice versa.
Roles during and after the project
Both during and after the project it is possible to identify several different roles. Setting clear responsibilities for tasks related to these roles will simplify both the project itself and the implementation of Sympa HR in your organisation.
Please note that it is possible for one person to have more than one role, and that it is normal that members of the project group will continue on in various types of responsibilities, also after the project.
It is common to choose a steering group for the project, which:
- accepts the project plan,
- is responsible for the progress of the project,
- accepts the project results,
- accepts changes to the project and
- makes decisions about the project.
The project managers for both Sympa and the customer prepare topics to be discussed in the steering group.
A3.1 Provide Sympa with a list of members of the project group and include their roles and contact details.
A3.2 Provide Sympa with a list of members of the steering group and their responsibilities.
A3.3 Decide on suitable people for the other roles during the project.
A3.4 Discuss about the roles that will be necessary after the project is completed and the people suitable for these roles.