When we think about the benefits of an HR system, usually the focus is on numbers. Naturally, a digital HR system generates considerable savings and facilitates information flow, but its true potential lies in how it can bring about changes in actual HR work.

The right kind of HR system helps by automating routine tasks so HR professionals can focus on true leadership and make developmental work a priority. In both the medium and long term this is the surest route to great results.

HR systems produce no end of hard facts and figures. In my previous blog, I explored how investing in a system like Sympa HR typically pays for itself in ten months. This, of course, underlines the strong case for implementing a good HR system. HR statistics are important metrics, too – by looking at the right numbers, an organization can better judge whether the organization’s HR work is focused around the most important issues. However, it’s good to remember that the most significant changes are often not reflected in short-term statistics.

The right HR system doesn’t take up your time, it frees it up

According to a study conducted by Duke University, typically just 25 percent of HR professionals’ working hours are spent on development and acting as a strategic partner to their company’s management.

Unfortunately, the largest chunk of HR pros’ time goes into variety of semi-skilled administrative routines such as updating data and ad hoc reporting. The right HR system can liberate time from routine tasks that can be used far more effectively on developmental work – in other words, HR staff can spend more time on doing the things that have the greatest impact and produce the most significant results.

How an HR system can save your time?

A good HR system handles those routine daily tasks more efficiently. Automatic reminders about qualifying periods, Excel-free workflows for managing holidays and absences, or automation of recruitment process are all examples of how an HR system provides tools that free-up time for the most essential development and leadership tasks.

An HR system makes processing employment and employee data easier and faster. According to our latest research, 27 percent of HR managers feel it’s unnecessarily difficult and slow for a new team leader to get an accurate overall picture of their team’s performance and level of competence. The best solution is to save all that data in one place, so that the information is always easily accessible to those who need it.

Data management also makes it easier to follow metrics beyond performance levels. When a good, modern system offers tools for measuring things like job satisfaction, sick leave, and worker turnover in real time, the big picture emerges. This is essential for quick but evidence-based decision making and strategic HR management.

Focus on the fundamentals

So, the right HR system saves time and, more importantly, it changes HR work. The right HR system makes it possible to do actual HR management instead of just performing mechanical HR routines. A good rule of thumb with HR work is to automate everything mechanical and anything that takes time away from developmental work.

Recently, we studied the effects that the Sympa HR system has had during the first year following its introduction. We were delighted to see a concrete shift in how time was used. Routine tasks were judged to be easier to handle and managers were left with three extra hours per week for important leadership tasks.

In the end, this is one of the most significant and essential benefits an HR system brings.

Further reading