There comes a time when it’s necessary to look into the options of either replacing your current HR system, or searching for your company’s first one. By taking our email course, we hope that you’ll get inspired and gain the right insights needed to guide your company down the path that’s right for you. If at any time you’d like to talk to us in person, we’re here for you.

In the first part of the course we’ll keep the focus purely on the benefits of having an HR system. From there we’ll take you all the way through to the start of the implementation phase. Along the way we hope to provide you with useful tips and tricks, as well as handy guides and templates that will help boost your internal HR even further. Excited? Great, so are we! So let’s get started!

1. Why does my company need an HR system?

The most important question of all that you’ll need to answer on your company’s behalf is why you will be needing an HR system. We fully understand that that is an overwhelming decision to make, and we’d love to provide you with the information necessary to properly answer this question and get the management team on board.

You may want to reflect on the following questions first: Is your company already using an HR system, that might not seamlessly fit to your company’s needs? Or will this be the first time you’ll be getting a system in the first place?

A good way to get started on a project of this scale, is to simply list the goals that you would want to reach by having a (new) HR system. You will most likely want to free up time that you can spend on the development and capabilities of your employees. You may also need a system to help you warrant the security of your employee data, as well as create structure in the vast amount of personal data that is piling up in your company.

In any case, an HR system will help your HR processes become more organised, and enable data-driven decision making that will support not only HR, but the entire management of your company.

2. What benefits can I expect to gain?

One of the first questions that comes to mind in the procurement process is: what can an HR system offer that we don’t already have? While the main principle of a good HR solution is to make human resources management more organised and effective, it has been difficult to calculate the concrete benefits that the HR team, team leaders, and top management receive after the implementation of an HR solution – until today.

Gartner Finland conducted a survey that aimed to investigate the positive effects that an HR system had on companies already within one year of its implementation. The main research takeaways provide a clear reason for anyone considering the purchase of an HR solution. In just one year, the implementation of an HR system provided the companies with:

  • Easier and more comprehensive reporting
    Making it easier for both HR and managers to make data-driven decisions.
  • Simplified management of employee, payroll, and absence data
    Removing the need for repetitive administrative tasks that don’t add any value for the employee.
  • More time to focus on value-adding tasks instead of manual HRM routines
    Enabling HR and managers to help employees with their development & goals.

3. An HR system offers support in uncertain times

In rapidly changing times you are dependent on reliable HR data and tools that can help you manage your HR processes as smoothly as possible. An HR system enables you to make quick, data-driven decisions and will enable you to easily manage all HR processes securely, supporting the continuity of your business today and in future.

An HR system will enable your compan to define clear processes that will allow you to scale your business both up and down. In times when the business needs to take a step back, the system will back you up with the correct data and lets you store important documents efficiently in one central place. When the times comes to scale your business back up, the same processes will help you get back on track in no time. In short, with the correct HR system in place, you can ensure that HR operations run smoothly at all times, while simultaneously creating a solid foundation for future growth.


Sympa's tips and insights

In a world that is becoming more digital every day, simple things like face to face meetings can start to become less frequent. So how to stay on top of appraisals rounds? We recommend you to read our recent blog post about digital appraisals and make sure to nail your next online appraisal round!

Read our blog post

Want to learn more about Sympa HR?

Are you currently working on finding the right HR system for your company? We'd love to show you how Sympa HR could help you create a smoother HR ride.

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