With the right preparation before the project, a dedicated project team during the project, and, of course, a committed HR-system supplier that helps you grow with the system after the project, I’m sure you will be a the HR frontrunner you with to be.
We draw from experience from over 700 implementations to date and the first message we want to send you – remember to have fun!
Heads up when picking a project manager
As laid down previously, every organisation needs someone who will take ownership of the project. This person will act as advocate, evangelist, coordinator, manager and the first point of contact for the project team at your organisation.
The project manager needs an overview of all the ongoing activity within the project. Your project manager will need:
- The time and the skills to run an important project.
- To be available for the duration of the project.
- Sufficient resources for the project and the ability to secure them in case they aren’t available.
- To be responsible that the organisation follows the schedule given and ensures the vendor is informed about the organisational deadlines.
- To revise a plan for the organisation to follow in order to complete everything on the agreed timeline.
- The authority, ability and willingness to make decisions in good time.
“There were three things in particular that really contributed to the success of this project. We involved IT early and we worked closely with them throughout the project. We also set a realistic schedule and had realistic expectations for the results.”
Pirjo Unnerstad, Head of HR at Ikano Bostad
Winner of the Swedish 2019 HR Solution Implementation Project
Heads up when forming your team
An implementation project with a great team behind it will motor along in a way that one with a dysfunctional team won’t. Your project team shouldn’t be too big or it becomes unwieldy, however it should include representatives from all those departments with a stake in the project and encompass all the skills needed to deliver it. When putting together a team, consider the following:
- Hand out responsibility and give assignments to team members with the appropriate skills.
- The key decision-makers/stakeholder representatives should take part and prioritise relevant workshops.
- Dedicate resources for each area/content grouping.
- Overall responsibility should rest with one person who can identify and delegate tasks and who has overall control of the project.
- There needs to be a high degree of trust within the team. Everyone should be able to communicate in an uninhibited and open manner with colleagues and the vendor team.
3. Björn's book recommendation
Digitization has been an HR focus area for several years now. Whether you are starting your digital journey, or are already well on your way with it, this book provides you with concrete and useful tips along the way. The authors have a modern approach to organisations and have presented their message in an easily understandable way. The book can be read from cover to cover, but is also valuable as a reference book on how to procure an HR system.More information
HR system procurement guide
In order to help you navigate the buying process even better, you can read our full HR system buying guide here. Get inspired to make the right decision!
Alandia buying journey
It can be smart to compare your own challenges with those of other companies. Read Alandia's customer story and ready how they have handled the procurement process.
Want to learn more about Sympa HR?
Are you feeling unsure about your company's needs? Don't hesitate to contact us, we'd love to help you in finding the right match for your company!