Let’s turn the focus from mapping out your needs and creating a vendor shortlist to deciding on a system that best meets those needs. By having a strong list of requirements combined with a shortlist of suitable vendors, making the final decision is a piece of cake.

Continue reading to find out what to pay attention to and make sure that you’ll pick the system that’ll greatly benefit your company in its entire HR journey!

1. Gather your team and decide on a course of action

Once you’ve mapped out your needs and carefully laid them out next to the available vendors, it shouldn’t be difficult to spot the vendor that best meets your requirements and fits to your company the best way possible. Gather your team of stakeholders, evaluate your options and decide on the next course of action together.

In case you are still not sure, it might pay off to revisit the previous steps. Perhaps you haven’t met the right vendor yet and in that case we recommend you to keep looking until you do!

2. Tweak your HR system right from the start!

In order to ensure that your future HR system will be as supportive as it can possible be, we recommend you to keep in mind that there may be additional things that require attention when deciding on the right system for your company. Have an open dialogue with your system provider, evaluate all options for possible extra features and see if there is an option to customise the system to seamlessly fit your processes.

And don’t forget the importance of easy connectorsTwo mugs white and red icon

Most companies make use of different systems that store and process people data. When picking an HR system
that doesn’t include payroll, time registration or other important processes, it is vital that your HR system offers easy connections with your other software. This way you’ll prevent the need for extra manual tasks and reduce the chance of incomplete or even faulty data.

Are you curious to see how connectors can help simplify your HR processes when combined with a world-class HR system? Get up to speed on the importance of easy connectors by taking a look here >>

3. Avoid reinventing the wheel

The procurement of a new HR system is a unique project for each and every company. However, it can be very useful to take a look the experiences of others before making a final decision.

Take Alandia Insurance for example: Alandia Insurance is a marine insurance company from Åland, Finland, operating in 2 countries with 4 business locations. It employs 110 people divided between its offices in Helsinki, Stockholm and Gothenburg and at its Head Office in Mariehamn, Åland. HR digitalisation has been a driver of change within the company for some time now.

With the main target of improving HR practices, Alandia Insurance decided to acquire a comprehensive HR solution. With clearly set goals, a good requirement specification and the support of the management team, the project became a textbook example of how to approach the procurement process of an HR System. You can read the full story here >>

Repetition is key!

so always keep in mind that:

  • Getting the management involved early makes a big difference
    It is vital to have the management team on board with the upcoming investment early on. This way they will be fully involved and will see the need for an HR system for themselves.
  • Building a strong procurement team is of vital importance to the success of the project
    Nothing spells success like a competent team consisting of people with different skills necessary for succeeding in making the right decision.
  • At the heart of the procurement lies the requirement specification
    Without a clear specification of the needs, it is impossible to know what you are actually looking for. Usually, these can be grouped into two categories: requirements that must be met and requirements that, if possible, should be met.

Navigating uncertain times

Exceptional circumstances are often characterised by uncertainty and a need for more information, also when it comes to managing HR data. Current structures and processes are being reviewed as organisations strive to adapt to the new normal. This may bring new and urgent needs for HR to adjust their practices accordingly.

Read our blog post on the value of HR is proven during exceptional circumstances to find out exactly what HR can do to help the business in challenging times.

Read blog post

Want to learn more about Sympa HR?

Are you currently working on finding the right HR system for your company? We'd love to show you how Sympa HR could help you create a smoother HR ride.

Our HR system is trusted by 700+ organisations in over 100 countries

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