Introduction

There comes a time when you’ll have to look into the options of either replacing your current HR system, or searching for your company’s first one. That’s exactly why we have created this easy-to-follow email course. We’re happy to share our experiences to help you get inspired and provide you with the right insights needed to guide your company down the path of buying the right HR system. If at any time you’d like to talk to us in person, we’re here for you.

In the first part of the course we’ll keep the focus purely on the benefits of having an HR system. From there on we’ll take you all the way until the start of the implementation phase. Along the way we hope to provide you with useful tips and tricks, as well as handy guides and templates that will help boost your internal HR even further. Excited? Great, so are we! So let’s get started!

1. Why do we need an HR system?

The most important question of all that you’ll need to answer on your company’s behalf is why you will be needing an HR system in the first place. We fully understand that it’s an overwhelming decision to make, and we’d love to provide you with the necessary information to properly answer this question and get the management team on board.

We recommend you to reflect on the following questions first: Is your company already using an HR system that might not seamlessly fit your company’s needs? Or is this the first time you’ll be getting an HR system?

How do I get started?

A good way to get started on a project of this scale, is to simply list the goals that you would want to achieve by having a (new) HR system. You will most likely want to free up time that you can spend on the development and capabilities of your employees. You may also need a system to help you warrant the security of your employee data, as well as create structure in the vast amount of personal data that is piling up in your company.

In any case, an HR system will help your HR processes become more organised and enable data-driven decision making that will support not only HR, but the entire management of your company.

2. What benefits can I expect to gain?

One of the first questions that springs to mind in the buying process is: what can an HR system offer that we don’t already have? While the main principle of a good HR solution is to make human resources management more organised and effective, it has been difficult to calculate the concrete benefits that the HR team, team leaders, and top management receive after the implementation of an HR solution – until today.

Gartner Finland conducted a survey that aimed to investigate the positive effects that an HR system had on companies already within one year of its implementation. The main research takeaways provide clear reasons for anyone considering the purchase of an HR solution. In just one year, the implementation of an HR system provided the companies with benefits such as:

  • Easier and more comprehensive reporting
    Making it easier for both HR and managers to make data-driven decisions.
  • Simplified management of employee, payroll, and absence data
    Removing the need for repetitive administrative tasks that don’t add any value for the employee.
  • More time to focus on value-adding tasks instead of manual HRM routines
    Enabling HR and managers to help employees with their development & goals.

3. An HR system offers support in uncertain times

In rapidly changing times you are dependent on reliable HR data and tools that can help you manage your HR processes as smoothly as possible. An HR system enables you to make quick, data-driven decisions and helps you to easily manage all HR processes securely, supporting the continuity of your business today and in the future.

Scaling your business

An HR system will enable your company to define clear processes that will allow you to scale your business both up and down. In times when the business needs to take a step back, the system will back you up with the correct data and lets you store important documents efficiently in one central place.

When the times comes to scale your business back up, the same processes will help you get back on track in no time. In short, with the correct HR system in place you can ensure that HR operations run smoothly at all times, while simultaneously creating a solid foundation for future growth.

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Nailing your online appraisals

In a world that is becoming more digital every day, simple things like face to face meetings can start to become less frequent. So how do you stay on top of your appraisals rounds?

Take a look at our recent blog post about successful online appraisals and make sure to nail your next online appraisal round!

Read our blog post

The Centre of Your HR Universe

Sympa HR gives you a clear, aggregated view of all your people data and lets you manage it safely in one single, global solution – from hire to retire. See for yourself!

Would you like to know more about Sympa HR? We’d be happy to show you, just get in touch and let’s have a chat.

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