Here’s how you find the best seasonal workers, quickly

By Terhi Savela
27.01.2017
Agile HR, HR software,

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Do you know why hiring seasonal employees is often considered one of the hardest areas of recruitment? Extra hands are invaluable during busy seasons and holidays, but they come with sizeable expenses, as recruitment puts a heavy load on HR. That’s why it’s difficult to keep seasonal recruitment cost effective and important to make every effort to optimize the process.

By optimizing and automating recruitment processes you can ensure seasonal workers become a success factor for you instead of an expense. Here are a few practical examples of how the right recruitment system makes hiring seasonal workers more efficient throughout the process.

Save time – start with the right foot

Everything starts with drafting the job ad. When planning the ad, templates can be an invaluable source. Also it is worth saving the ads for future use, especially those that prove to be successful.

A successful ad instructs the candidates to write their application in a way that allows an easy review of the applicants for the recruiter. Fields with numbers and dropdown menus are handy: Sorting the applicants automatically by their skills or level of experience works wonders to save time.

Active communication with the applicants is crucial throughout the process, even it does take a lot of recruiter’s time. The time spent on communications can be significantly reduced with the help of group emails. Many HR systems have features for automating mailings and personalizing the message for each applicant.

Fast communication is a win-win situation: The applicant wants to know if they got the job, not least because they have often sent applications to many different potential employers. Being quick also benefits the employer, as the best employees can easily end up working for other companies that moved faster.

Find the needle, make the haystack smaller

When it’s time to go through the applications and book interviews, a good HR system helps making the process more manageable by giving the entire recruitment team access to application data, and makeing the recruitment process more transparent.

This is the point where a carefully designed application form pays off. As mentioned, the ability to sort applications based on skills like, language proficiency, IT, or other abilities is a lifesaver. Even though the needle-in-the-haystack metaphor might suit the number of applications, it is significantly easier to find the needle when you have the means to make the haystack smaller.

Employment begins, lessons have been learned

When you have found and hired the right candidates, it’s time to make the onboarding as painless as possible for the newcomers. Simultaneously, it’s a good idea to keep the next season’s recruitment in mind.

A good HR tool transfers the data collected during recruitment as part of the hired person’s employment data, and facilitates the beginning of the employment. At the same time, this enables HR to have information concerning the employee’s skills, certifications or language skills at hand.

Don’t forget the applicants that didn’t get hired. Make a group in your HR system for the most promising ones that didn’t make the cut. Next year, you can start the seasonal recruitment by contacting these applicants and save a great deal of time.

Recruitment, and especially hiring seasonal workers, is often considered a hard and expensive process, but you can save time and keep recruitment costs lower with the help of automation and optimising the process. But how does an HR system help make the employment itself meaningful for not only the company, but also for the employee?

We’ll tackle this topic in our next blog post!

Author

Terhi Savela
Sales Manager, Finland

Terhi has over twelve professional years of experience in HR-software sales and account management.

Terhi Savela
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